How to Automatically Backup Files with Dropbox

Dropbox is a popular online backup service that offers your 2 GB of storage. This storage can be increased to 3 GB by simply expanding your social network by inviting more and more friends to use Dropbox.

Although, 2 GB or 3 GB is not enough storage space to backup all your data, still it is pretty handy to save your crucial or important files or folders with Dropbox. The data you want to backup can be anything from photographs, source codes, PDFs, Word documents to music and video files.

Using Dropbox for File Backup

It is quite easy to backup your files and folders with Dropbox. However, there is a disadvantage associated with backing up your data with it. It allows the backing up of the files and folders which are saved in the main Dropbox folder. We have a way to overcome this problem in the form of Microsoft SyncToy. It is free software utility that help you synchronize the files and folder with one another. Look for the files and folders you want to backup and simply synchronize them with the main Dropbox folder.

Now, you need to use the built-in Task Scheduler in Windows to operate SyncToy at least once in a day to make certain that the main Dropbox folder and the source folders remains synchronized with one another.


Follow the steps given below to backup your files and folders conveniently with Dropbox:

1.      Run the Microsoft SyncToy and add a new paired folder, i.e. to backup files and folders, set the ‘left folder’ as My Documents folder. Set the ‘right folder’ as a subfolder of Dropbox. On action tab click on ‘synchronize’.

2.      You need to repeat the first step for each folder you want to backup with Dropbox.

3.      Next go to Start menu > All Programs > Accessories > System Tools > Scheduled Task. Alternatively, in the ‘Run’ command type ‘taskschd.msc’ to launch the Task Scheduler.

4.      In the Task Scheduler, you need to setup a basic task. For your convenience, give it a name ‘Dropbox Backup’. Use built-in Task Scheduler to run the SyncToy at least once in a day.

5.      You need to choose ‘Start a Program’ in Action tab. Give the program ‘SyncToyCmd.exe’ name. In arguments give –R and you are ready to save the task.

The job is done. Now the SyncToy run each day on the set time and synchronize all the edited work or new files or folders with Dropbox. Once the synchronization is done, Dropbox will automatically backup the updated files and folders. You can access your backups through different means including mobile devices.

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One Response to "How to Automatically Backup Files with Dropbox"

  1. Kashif says:

    Very good and precised tutorial. Thanks a ton.

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